Office printers are still essential for printing presentations, documents, business reports, etc. Without the best printer for offices, you might have to outsource your printing requirements and they can cost you more. Not to mention, you need to wait for the third party to get the prints done.
On a related note, with your printer in the office, you can have more control over who is eligible to access sensitive documents. Therefore, owning a printer in your office or small business improves overall security and safeguards your business from data leaks. By the way, how can you choose the best printer for office in 2024?
After all, you have to print marketing materials, business contracts, business cards, and more no matter how paperless you go. Moreover, your customers and clients might still be comfortable using paper. On the other hand, printed documents appear to be more personalised.
So, all you need is a cost-effective and productive office printer. Typically, all-in-one printers are in demand for small businesses or offices. Selecting a suitable printer for your office can be confusing but not anymore. Let’s check out how you can get the best all-in-one printer for your office.
Things to Keep in Mind Before You Buy an All-in-One Printer for Office
Printer repair Dubai experts have made the printer selection easy for you by mentioning some crucial factors to pay attention to. According to these industry specialists, all-in-one or multifunction printers are the right combo to take care of printing, faxing, scanning, and copying at the same time.
So, you don’t have to keep separate hardware for different activities at your office. On the other hand, the majority of all-in-one printer models can connect to Wi-Fi networks and scan documents directly from cloud storage options. However, you must consider the following aspects while looking for the best printer for office in 2024:
Purchasing an all-in-one printer for your office definitely comes at a considerable upfront cost. Apart from upfront cost, your office printer demands an overall lifetime cost, such as:
- Energy consumption
- Ink costs
- Maintenance and downtime
So, an energy-efficient printer will be a good choice for your office. On the other hand, a smart tank printer will be preferable to one with ink cartridges. Besides this, using genuine ink cartridges or ink helps your printer maintain its productivity and quality. As a result, you will experience less downtime and maintenance charges.
Therefore, pay attention to your printer features to save more money in the long run. The upfront cost might be higher in this case but it will keep the overall maintenance cost down.
Generally, everyone wants a fast printer for offices as nobody likes to stand in a queue waiting for their turn. Hence, you must determine what print speed you are looking for in your upcoming office printer.
Typically, a printer’s speed is measured in the unit called ppm or pages per minute. Slower printers can produce 5 pages per minute but enterprise-level devices can print 70 or more pages per minute. To be on the safe side, businesses should always stick to a higher ppm while searching for the best printer for offices.
Besides that, don’t forget to check the supported colour format of your next purchase. The printing speed of a printer depends on the format, as well. For example, a black-and-white printer will be faster than a colour one.
Quality of Print
Do you need to share printed documents, reports, presentations, etc. with stakeholders? Then, the quality of printing plays a major role in determining the best printer for office in 2024. For instance, a high-quality print will definitely impress your business partners and stakeholders.
However, a poor-quality print can break the first impression of your business to others. Hence, decide whether you will use the printer in question for internal documents or sharing purposes. Only then you can select the format and other features you want the printer to exhibit.
It’s better to investigate your printer before you make a commitment towards it. Typically, printers should be in an up-and-running state to deliver the productivity you need in your office. If your printer is prone to frequent paper jamming and other problems then you have to pay more towards maintenance.
Therefore, go through different all-in-one printers’ reviews and customer experiences if possible. Thus, you can avoid potential issues and maintenance hiccups for your new all-in-one printer for offices. After all, recurring printer repair Dubai and maintenance costs can be daunting over the long haul.
Flawless Wireless Connectivity
Investing in a Wi-Fi-enabled all-in-one printer is the best buy for your office. Without wireless connectivity, you have to rely on cables and they will be very cluttering for your office space. Apart from Wi-Fi support, your all-in-one printer should support Bluetooth, NFC, etc. connectivities.
On the other hand, your printer choice relies on your already existing ecosystem at your office. For example, the best printer for office in 2024 must have the support for Apple AirPrint if your business place has Mac computers, iPads, iPhones, and so on.
Similarly, your printer should be Chrome-OS compatible if you have Chrome OS devices at your office. Moreover, support for cloud printing will be another advantage for your printer in the office. Therefore, look for such interesting and useful connectivity modes in the latest office printer you want to purchase.
Are you searching for a particular printing type? For instance, you might be interested in buying a photo or digital printer for marketing purposes. In addition, you can check out a printer’s page handling capacity, duty cycle, recommended monthly page volume, and similar attributes to land on the right all-in-one printing device for your office.
No doubt, the more features you want in your printer, the more upfront costs you can expect. Keep in mind that the ink is the biggest expense for a printer. So, decide whether you will invest in an ink cartridge printer or a smart tank one. Furthermore, you can check out whether the printer supports duplexing, extra-large paper, and more.
Best All-in-One Printer Recommendations for Office
All-in-one or multifunction printers are really a great choice for offices because they save space. You don’t have to purchase different machines for diverse functions. Hence, they are cost-effective if you look at the long haul. Moreover, almost all multifunction printers offer higher speeds and efficiency to keep up with the workflow.
Here are some recommended all-in-one printers for offices if you need a clearer perspective:
Epson EcoTank Pro ET-5850
The first choice, Epson EcoTank Pro ET-5850, comes with generous input capacity and we think that it’s the best printer for offices that demand high-volume outputs. In addition, the printer is available with 2 years of unlimited ink.
Other impressive features of this Epson EcoTank printer are:
- Stunning print quality
- Auto-duplexing ADF
- Mobile connectivity options
- Low running costs
- Wireless, Ethernet, USB, and Bluetooth connections supported
- 2-year warranty along with registration
However, the upfront cost is higher for the Epson EcoTank Pro ET-5850. Otherwise, this printer is a perfect choice for small offices and businesses.
HP OfficeJet 250 Mobile Printer
Are you looking for a portable office printer? HP OfficeJet 250 Mobile printer is capable of taking care of printing, scanning, and copying without consuming a lot of space. On the other hand, the printer delivers decent-quality outputs for both texts and graphics. Here are the noteworthy pros of owning an HP OfficeJet 250 Mobile All-in-One printer:
- Quick photo printing
- Rechargeable battery
- 50-sheet input tray
- High-claimed page yielding
- Wi-Fi, Wi-Fi Direct, and USB connections
Still, the printer might be heavier than most in-general printers. As an office printer, the HP OfficeJet 250 Mobile AIO printer is quite portable though it offers scanning and copying features.
Are you looking for the best printer for office in 2024 and that too at an affordable rate? Then, you must check out the inkjet printer, Brother MFC-J4335DW. This comparatively inexpensive printer lets you get a variety of jobs done without hustling. Let’s check out the benefits of owning this printer for offices:
- Affordable supply costs
- Sharp, realistic, and glossy images
- Wireless connections supported
- Colour print available
- Perfect for printing, copying, faxing, and scanning functions
On the other hand, the printer can be slower when it comes to scanning. Additionally, the printer requires a window of 25 minutes to be ready after its setup and installation.
Hopefully, the guide helped you to intuitively select the best printer for office in 2024. Since all-in-one printers offer multiple-task compatibility for business premises and agendas, it’s better to invest in them if you look at the long-term benefits. However, all-in-one printers have some drawbacks too.
For example, all-in-one printers are more prone to create traffic jams. So, you might experience chaos in your office if it has a single multifunction printer. On top of that, you may miss faxes since MFPs can’t execute 2 or more duties simultaneously. Therefore, prioritise your office’s technical requirements and then invest in a couple of all-in-one printers for the best results.